Assistant Manager, Trainee

Head of Operations

The Assistant Manager, Trainee is responsible for overseeing the overall well-being, registration, onboarding, and administrative management of Cadet Pilots and Engineering Trainees at MAB Academy. This role ensures a seamless onboarding process, proper documentation, and continuous trainee support throughout the training lifecycle.

The position plays a key role in coordinating with internal departments, regulatory bodies, and external partners to ensure compliance with CAAM and MAB Academy standards. As a fully functional Assistant Manager, the incumbent supervises the trainee administration team and ensures all operational and welfare matters are efficiently managed.

• Responsible for new registration, onboarding, and documentation processes for Cadet Pilot and Engineering trainees.
• Ensure all trainee records, contracts, medical clearances, and CAAM documents are complete and accurate.
• Monitor and manage trainee attendance, progress, disciplines, curriculum and well-being throughout the training.
• Coordinate with internal stakeholders (Training Coordinators, Instructors, Finance, Human Capital) to ensure timely completion of administrative tasks.
• Maintain confidentiality and integrity of trainee personal data in compliance with data protection standards.
• Plan and implement welfare initiatives to support the physical, emotional, and professional well-being of trainees.
• Act as the key liaison between trainees and the Academy for welfare concerns, disciplinary issues, or counselling support.
• Coordinate accommodation, transportation, and meal arrangements (where applicable) for trainees.
• Facilitate periodic engagement sessions, surveys, or townhalls to improve trainee experience and retention.
• Maintain accurate and auditable records for all trainees in alignment with ATO/MTO requirements and audit standards.
• Ensure all training records, assessments, and documentation are properly maintained for audit and compliance purposes.
• Assist in the preparation of management reports, dashboards, and analytics related to trainee performance and welfare.
• Lead and supervise the trainee administration team to ensure effective task delegation and high performance.

• Bachelor’s degree in Business Administration, Human Resources, Education Management, or any related discipline.
• Minimum 5 years of experience in training administration or trainee management, preferably in aviation or educational institutions.

Experience in dealing with Cadet Pilot or Engineering training programs will be an added advantage.

• Leadership and strategic vision
• Strong knowledge of aviation regulatory standards
• Excellent communication and stakeholder management skills
• Ability to lead and innovate in training programs
• Strong organizational and governance skills
• Expertise in budgeting and resource management
• Proficiency in digital learning methods